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Stacks AI Studio / Commercial Cleaning Companies
AI for Commercial Cleaning Companies
"I feel behind on AI, and there is no chance I can catch up." If that is the sentence in your head, you are exactly who I work with. I am not selling software or theory-based advice. I run my own ten person managed services business on Claude, I know the value it adds every week, and now I help owners do the same inside commercial cleaning companies like yours: your team trained, jobs automated, hours saved. Saying yes to starting puts you ahead of many of your competitors.
Experience, Not Theory
That is our first four automations at Stacks, across a ten person team. We took on more clients, and gross margin went from 26% to 56% in twelve months. AI was not the only driver. It was the biggest one. It also set a new standard for what my team sends out: the same bar for research, formatting, and finish on everything that leaves the building, no shortcuts.
Casey Templeton, Founder of Stacks. Nashville.
"In one week I went from a two-hour session with Casey to a brand new marketing site and firing the marketing firm I'd used for two years. If Casey wants to work with you, don't be a dummy. Just do it."
The Week
Your Week. I Know It.
Five jobs that pile up in the office. This is the work an automation goes after first.
A walkthrough sits in a notebook for days. The bid goes out late, or it goes out light.
Inspection scores stay on the clipboard. Nobody sees the same restroom failing three months running.
A client calls about last night's trash. The reply gets written between two other fires.
A new hire starts Monday on the night crew. The packet, the site rules, and the route sheet get typed by hand.
Every account wants a report at month end. Numbers get retyped out of three systems into one file.
Hiring never stops, and the schedules, packets, and route changes land on the office.
Source: U.S. Bureau of Labor Statistics, August 2025.
The First Step
Two Sessions. Two Hours Each.
For most commercial cleaning companies, this is the first step. Homework first, then two sessions, two hours each. In person if you are near Nashville, or over Zoom. $1,950.
For the math: one person at $25 an hour who gets two hours a week back is worth about $2,600 a year. If the first automation does that for one employee, it pays for itself with room to spare. And if after our first session you do not see a job worth automating, you pay nothing.
An automation is a repeated piece of work you teach Claude once. Your team runs it every day, you own it and tune it, and it carries the work to 80 percent so your people finish the 20 that needs their judgment.
"Casey taught me how to actually put AI to work. I generate quotes faster, my workflow is smoother, and I'm making more money because of it. One of the best investments I've made in my business."
01
Homework
Before we ever meet, you pull real examples of the work that eats your week: actual documents, actual messages, nothing cleaned up for me.
02
Session One
Two hours. We map how your company actually runs, get Claude set up for your team, and train you on how to operate it.
03
Session Two
Two hours. We start building your first automations and put together the training your team needs to run Claude every day.
04
What You Leave With
Claude running for your team, your people trained on it, and one job automated and in use.
Five Automations We Could Build In Your Company.
One page, no obligation. Proof of what we could build together, before we ever talk.
One email with the PDF. No newsletter, no drip campaign.
of contractors surveyed expect costs to rise.
Source: Contracting Profits BSC Market Study, May 2026.
OSHA hazard communication and safety data sheets stay with your trained people, and no automation makes a chemical or a safety call.
The Stack
Claude Sits In The Middle.
It works with the tools you already run. It reads from your scheduling and timekeeping system, your inspection app, and your bid files, and writes back where it can.
Start with one connection, not all of them. The first automation usually needs one export from one system, and that is the whole first step. Once it earns its keep, the next system comes in, then the one after that. Every automation gets sharper as it goes, because Claude can finally see across every account you run instead of one building at a time.
The Numbers
The Numbers Cleaning Contractors Are Seeing.
That feeling of being behind is not in your head. Floor robots get the headlines at commercial cleaning companies, but the paperwork runs every account you have.
Contractors planning back office AI
Source: Contracting Profits BSC Market Study, May 2026.
US small businesses using generative AI
Source: U.S. Chamber of Commerce, August 2025.
Questions
Questions, Answered.
I feel like I am already behind on AI. Is it too late?
No, and you are not as far behind as you think. The owners who feel furthest behind often move fastest once they start, because they have not spent a year on tools that did not stick. You do not need a strategy, a budget cycle, or a technical person on staff. You need four hours and one job that is costing you time every week. That is the whole first step.
Will this replace my staff?
No, and that is the whole design. Nobody cleans a building with software, and an automation carries an office job to 80 percent so your manager takes the final 20 percent over the finish line. Efficiency goes up for everyone, the company grows without the office headcount it used to need, and margins grow with it. Your supervisors spend their time in buildings and with people instead of typing.
Will it work with the software we already run?
Usually, whether that is WinTeam, Lighthouse, Janitorial Manager, or Otuvy. Some systems give me an API, some give me an export, and a few give me nothing but a screen to copy from. I tell you which one you have before I scope anything.
Does any of this touch chemicals or safety?
No. Everything I build is admin. Product selection, dilution, and the safety call belong to your trained people, and OSHA hazard communication and safety data sheets stay with them. An automation writes the packet, the report, and the letter. It never decides what goes on a floor.
Can it bid a job for me?
It drafts the bid. You price it. An automation turns your walkthrough notes, the square footage, and your own production rates into a scope of work and a first labor estimate in your format. The number stays yours: your rates, your loading, your margin. You start from a document you can edit instead of a blank page.
What happens to our client and employee data?
Your systems stay the system of record. Where a job can be done without names, addresses, or wage data, I do it that way. Where it cannot, the data path is written down and you approve it first. Messages go out from your systems, the way they do now.
How long before we see something working?
The first automation runs in weeks, not quarters. The two sessions scope it, I build it against your real accounts, and your team uses it while I refine it. One automation in production beats five in a plan.
Who owns what you build?
You own the automations and the documentation. They live in your account, written in plain language, so your managers can read them and change them. If you stop working with me, nothing walks out the door.
What if we get to the end and nothing is worth automating?
Then you pay nothing. If after our first session you do not see a job worth automating, the engagement ends there and there is no charge. The first session either surfaces a job worth the money or it does not, and that risk is mine, not yours.
Why $1,950?
Because the format is small on purpose. Homework, two working sessions of two hours each, and the setup work around them. For the math: one person at $25 an hour who gets two hours a week back is worth about $2,600 a year. If the first automation does that for one employee, it has paid for itself with room to spare. Every number in that sentence is yours to check.
Who You Will Be Working With
Casey Templeton.
Founder of Stacks, a ten person business in Nashville that runs on Claude. Both sessions are with him directly, and every message from this page lands in his inbox, not a queue.
Start Here
Start With A Conversation Between Two Small Business Owners.
Tell me about your company. I take on two or three of these engagements a month. Every message comes to me and I answer it myself. The first conversation costs nothing.
Book A 15 Minute Call"A fear of not understanding AI had kept me from diving in. Casey's coaching changed that. It opened my eyes to a sea of possibilities and left me more confident to explore. Come open-minded, and see where your imagination takes you."
I reply to every message. No newsletter, no drip campaign.